WEST CENTRAL GEORGIA FLYING CLUB, INC.
BY-LAWS
Section1: The name of the organization shall be the
West Central Georgia Flying Club, Inc., hereinafter referred to as the Club.
ARTICLE II. - AUTHORITY AND PURPOSE
Section 1: The purpose of this Club is to provide its
members with social co-mingling, recreation, education in the art of flying
aircraft, to provide education in flight safety, to support general aviation
and to encourage the use of general aviation aircraft by pilots and non-pilots
alike, to support and encourage the use of general aviation aircraft by the
public for both business and pleasure, to encourage members and non-members to
become active pilots and to improve and enhance their pilot skills and
training, and to provide general aviation aircraft to members of the
corporation at a non-profit rate. It being intended that said club shall
provide its members with the above without any monetary gain or profit to any
of its members.
ARTICLE III. - MEMBERSHIP,
CLASSIFICATION AND PRIVILEGES
Section 1: Membership will be on a voluntary basis and
classified as Charter, Active, Associate, Suspended and Honorary.
Section 2: A Charter Member is one who has founded the
Club as of November 12, 1994, and is currently an active member.
Section 3: An Active Member shall be considered one who has been favorably voted on by the Board of Directors and who is not under suspension. He or she shall be tendered all privileges and benefits within the power of the club to bestow.
Section 4: A Suspended Member shall be considered as
one who has been temporarily denied all the privileges of membership in the
Club by majority action of the Board. Suspension shall begin on the first
day of the month following the month in which the bill was presented, and
continue until such time full payment is received, or thirty days, whichever
comes first. At the end of this thirty-day period, where full payment has
not been received, the member will be considered terminated, and the Board will
send the member a Notice of Termination,
whereas legal means of collection will commence. NOTE: If a
true financial hardship exists with a member, he or she should contact a Board
member with the details of said hardship to see if satisfactory arrangements
can be worked out to retain membership and/or fulfill the member’s
financial obligation. The full Board is required to review these details
and decide by vote to allow an alternate method of payment, or allow the member
to resign and fulfill his financial obligation by approved means.
Whichever occurs, dues and penalties will continue to be charged.
Section 5: An Associate Member shall be considered as
one who has been favorably voted on by the Board of Directors and shall be
entitled to all privileges and benefits within the power of the club to bestow,
except those of operating club aircraft and voting. Associate members
shall be subject to all rules and by-laws of the club. Associate members
will be obligated to the club financially at current membership rates as
established by the Board for Associate membership rates.
Section 6: An Honorary member shall be one who has been
favorably voted on by the board of directors and shall be entitled to all
privileges and benefits within the power of the club to bestow, except those of
operating club aircraft and voting. There are no fees or dues for this
membership. An honorary member will be chosen once per year.
ARTICLE IV - MEMBERSHIP APPLICATIONS, RESIGNATIONS AND
EXPULSIONS
Section 1: The number of Active members shall be
limited at the discretion of the Board, based on the amount of equipment and
the average time the equipment is in use, so as to allow reasonable use by each
Active member without undue restrictions.
Section2: Applications for membership shall be
addressed to any member of the Board of Directors, who shall, not later than
the next regular membership meeting, bring them to the attention of the Board
for action. Membership shall be effective upon the favorable
recommendation by the Board.
Section 3: Upon approval of the application by the
Board, the appropriate officer shall put the name of the applicant on an active
or waiting list.
Section 4: Resignations shall be addressed to the
President who shall, not later than the next regular membership meeting, bring
them to the attention of the Board for action.
Section 5: Upon approval of the Board, resignation
shall become effective immediately but in no event before all money due the
Club shall have been collected.
Section 6: For cause, The Board may
discontinue an individual’s membership. Termination shall take place
immediately upon such action by the board. All monies owed the Club will
be due immediately or legal means of collection will commence.
ARTICLE V -OFFICERS AND BOARD OF DIRECTORS
Section 1: The officers of the Club shall
be a President, Vice-President, Secretary Treasurer, and Maintenance Safety
Officer. The Board of Directors shall consist of the Club officers.
Section 2: An officer of the Club or Board member may be
removed for cause by a majority written vote of the active membership.
Section 3: The Board shall have the authority to act
on any and all matters concerning the club, or as otherwise specifically
provided for by the by-laws or other regulations of the club except in the
instance of the purchase or sale of an aircraft (club owned) which must have a
favorable vote from the general membership.
Section 4: In the event of a vacancy on the Board, the remaining Board members shall appoint a temporary officer to serve until a special election can be held to fill the vacancy. If a permanent officer is not elected within sixty (60) days after the vacancy occurs, the temporary officer shall automatically become permanent office for the remainder of the unexpired term.
ARTICLE VI - QUORUMS AND MEETINGS
Section 1: The quorum for all membership meetings
shall be at least one-third of the membership, including a total of at least ½
or 50% of the officers and or board members.
Section 2: In order to promote social co-mingling, recreation, and education in the art of flying a quarterly membership meeting shall be held at a time and place to be determined by the board. Special called meetings may also be held at the request of the President and/or the request of a quorum of the board. A called membership meeting may also be held upon the written request of one third of the membership.
Section 3: For the purpose of all called meetings, all
members shall be notified, if possible of the time, place and subject matter of
the meeting at least two weeks in advance, and only that business for which the
meeting was called will be transacted.
Section 4: There shall be one annual meeting of the
general membership for the purpose of electing officers. This shall be
the final regular meeting of the calendar year.
Section 5: Board meetings shall be held at the
discretion of the Board or may be called at the discretion of the President.
Section 6: All general membership meetings shall be
governed by Robert's Rules of Order, and minutes with attendance will be taken
at all such meetings.
ARTICLE VII - DUTIES OF OFFICERS AND MEMBERS
Section 1: It shall be the duty of all officers to
conduct the activities of the Club in an efficient manner, serve on the Board
of Directors, and safeguard the interests of the Club at all times.
Section 2: The President shall:
(a) Be the chief executive of the Club and Board of Directors.
(b) Execute in the name of the Club all certificates of membership contracts, and instruments, other than checks, following their approval by the Board.
(c) Insure the compliance of appropriate directives in all areas of Club operation
(d) Have access
to all Club records.
Section 3: The Vice-President shall: act as President
in the absence of the President, have complete charge of all elections in the
absence of the President. In the event of the absence of both the President and
Vice-President, at any regular or special meeting, a chairman shall be selected
in accordance with the sequence of officers listed in the Constitution.
He shall also assist the other officers in their duties, as necessary, and as
prescribed by the President.
Section 4: The Secretary shall keep the minutes of the
general meetings and the meetings of the Board, serve notice of all called
meetings, handle Club correspondence, disseminate pertinent information to all
Club members, and perform other appropriate duties as prescribed by the
President, subject to the approval of the Board. The Secretary shall also
maintain a reference file of all pertinent regulations and directives for the
board and other members of the Club.
Section 5: The Treasurer shall receive all Club money
and maintain a Club account in a federally insured depository, make all
authorized disbursements, make a monthly and annual report of all his official
transactions, make recommendations to the Board in the best interest of the
Club, and perform all other duties that properly pertain to his office.
Section 6: The Maintenance Officer shall originate and
supervise all test, inspections, and major overhauls of each Club aircraft in
the accordance with FAA regulations, performing such work as he is able to do
within FAA regulations, his own ability and discretion, for the benefit of the
Club from the viewpoint of safe operation. He shall also maintain the proper
maintenance records, be responsible for all papers required to be carried in
the aircraft, and report monthly to the Board the status of all Club equipment.
He shall be responsible for notifying the board of any aircraft advisories, A.D.'s, etc. He shall review each aircraft's squawk log on
a daily basis, and take prompt action to confirm and correct any listed
problems by performing the work himself, or contracting with other qualified
personnel. He shall be authorized monthly expenditures up to a maximum of
$250.00 for necessary maintenance or repairs on club aircraft or equipment
unless otherwise specifically authorized by the Board.
Section 7: The Chief Instructor shall direct flying
activities of the club, be responsible for the clearance of aircraft in
conformity with club, airport and FAA regulations. He shall be responsible for
the planning and implementing of a comprehensive ground and flying safety
program. He shall also ascertain each members flying status, and insure each
member meets all club and FAA regulations before using club aircraft. He will
do the same for any CFI's to be used to train members in club aircraft.
Section 8: The duties of the Board shall be to attend
all meetings and act on all matters of policy to determine the initiation fees,
monthly dues, and flying charges; to act in a judicial capacity on violations
of Club rules; to investigate accidents; penalize members of the Club for
violation of good flying practices; to have power of expulsion for unsafe
operation; to protect the Club's interests and safe-guard its welfare; to
submit its findings and recommendations to the general meetings for approval
and to audit the records and testify thereto.
Section 9: The duties of members shall be to attend
all meetings; to conduct themselves in a proper and fitting manner; to uphold
the dignity of the Club at meetings and on the flying field; to be alert and
mindful of the Club's interest; to exercise caution and safety in flying; and
to observe all Federal Aviation Administration, State, Local and Club flying
rules and regulations.
ARTICLE VIII - VOTING
Section 1: Active members only shall be allowed to
vote on any matter requiring a vote and they shall be entitled to one (1) such
vote.
Section 2: To effect passage
of any resolution requiring a vote, a quorum must be present (See Article VI,
Section 1) and a majority vote of those present must be received.
Section 3: All board matters requiring a vote, must
have a Board quorum of at least 2/3 Board members. A
two thirds in favor vote is required of that quorum to effect passage of
a vote.
ARTICLE IX - FINANCES
Section 1: Financial stability on a self-supporting
basis will be a prime responsibility of Club officials. Initiation fees,
membership dues, rental fees and other financial assessments shall be
determined by the Board. No member can obligate the Club except as set
forth in these By-Laws and other regulations of the Club.
Section 2: The Treasurer shall have the authority to
obligate or expend funds for normal operating costs of the Club and for
one-time obligations or expenditures up to $500.00.
Section 3: In the event of damage to any equipment of the Club, the following specific rules shall apply except when provided for elsewhere in the Club regulations:
(a) If any accident caused through violations of Federal Air Regulations or local regulations, the member at fault shall be responsible for the uninsured portion of the damages. (Example: deductible insurance)
(b) Any member is liable to the Club for any damage resulting from his own carelessness or negligence.
(c) In the event
the person at fault is not able to pay the total charges, the balance of repair
costs shall be taken from the Club treasury. The account of the person at
fault will be charged for this amount, and action will be taken to recover this
amount from the person, if deemed necessary by the Board.
Section 4: No member of the Club shall make purchases
in the name of the Club except as authorized by the Board.
Section 5: Any member of the Club finding it necessary
to purchase parts or to have any repair work performed on the equipment of the
Club, in an emergency or during a cross-country flight, may do so in his own
name; upon presentation of a properly receipted bill for such sales and/or
service, he shall be reimbursed or given credit by the Treasurer.
Section 6: The Secretary and the Treasurer shall be paid a fee as agreed upon by the board.
Section 7: Any member who has not paid their bill in
full by the first day of the month following the month in which the bill was
presented, shall be considered suspended. If, by the end of this month,
the member has not paid all monies, or the member has not made other
arrangements with the board, the member will be terminated, and legal means of
collection will commence. The Board will notify the member in writhing of
such termination.
Section 8: An audit of the club's financial records
will be made at any time deemed necessary by the Board.
Section 9: Initiation fees of all members shall be
payable when application for membership is approved. Each member shall
share monthly dues, in an amount to be determined by the Board subject to
two-thirds approval of the general membership present and voting. The
amount shall be sufficient to cover costs and operating expenses. The
Board shall set rates to be charged for flying time sufficient to cover cost of
operation, maintenance and repairs.
Section 10: Regarding any purchases made by the Club
in excess of $500.00, The Board members must approve the purchase agreement.
Section 11: All checks must bear the signature of the
Treasurer whose name appears on the bank signature card, Withdrawal slips must
be signed by the Treasurer and one other Board member whose name appears on the
signature card. In the necessary absence of the Treasurer, checks and
withdrawal slips may be signed by the Vice president and counter signed by the
President.
Section 12: All instruments required by Law to be in
writing shall be executed by the President and Secretary of said Club and only
after the express approval of the Board of Directors.
ARTICLE X - LIABILITY
Section 1: Adequate and proper insurance shall be
carried at all times on all Club aircraft to protect the membership from
liability. No expenses or obligations whatsoever shall be incurred by
members of this club, except as incurred and set forth in the By-Laws and
Regulations.
ARTICLE XI - DUES AND FLYING RATES
Section 1: Monthly dues as fixed by the Board of
Directors will be paid by each Active, Associate and suspended member.
Appropriate dues shall be payable upon receipt of statement, and will be
considered to be delinquent on the first of the following month.
Section 2: The rates for flying time shall be as
established by the Board for each type aircraft. Flying fees shall be payable
monthly, upon receipt of statement, and will be delinquent on the first of the
following month.
Section 3: For the purpose of these
By-Laws and other regulations, any flight during which a Club aircraft is away
from the home field for a period exceeding two (2) hours or beyond a radius of
50 miles, shall be deemed a cross-country flight.
Section 4: A minimum charge equal to the
cost of two (2) hours flying time shall be paid for each
twenty-four (24) hours duration of all cross-country flights. This
amount may be applied toward the total time flown on cross-country
flights. No minimum charge shall be made for a period for which a member
presents evidence satisfactory to the Board that flying was prohibited during
that period by inclement weather or by circumstances beyond the pilot's
control.
Section 5: Initiation fees, dues or flight
rates may be paid by cash or check only. A member becomes delinquent on
the first day of the month following the month in which the bill was
presented. A penalty of 10% will be added to the bill each successive
month (10% of the delinquent amount) until the bill is paid. Instruction
charges are to be handled between the member and the flight instructor. A
$20 fee will be charged for each insufficient fund check.
Section 6: Associate members wishing to
become active members may do so by paying the difference between the current
initiation fee and the amount of dues they have paid during the period of time
they have been listed as Associate members. The Associate member should
complete any applications, forms, and etc. necessary to become an Active member
in order to be approved by the Board and placed on the application/waiting
list.
Section 7: Members shall be reimbursed for
fuel expenses away from OPN at the current OPN fuel rates. Members should
turn in fuel receipts promptly. NO RECEIPT, NO REIMBURSEMENT!
ARTICLE XII - REVISION OF ASSESSMENTS
Section 1: Upon the recommendations of the
Treasurer, such recommendations being based on the actual operating costs of
the club, the Board may revise any fees, dues, assessments, flying rates, etc.
ARTICLE XIII - FLYING REGULATIONS
Section 1: Flying regulations and any
other regulations deemed necessary shall be adopted by the Board of Directors
and shall have the same force and effect as if published as a part of these
By-Laws. It is mandatory that all members comply with such regulations or
face expulsion action.
ARTICLE XIV - MISCELLANEOUS
Section 1: Each member of this Club shall have agreed in writing to observe and abide by all regulations of this Club and to acquaint himself thoroughly with the local field rules of any and all airport or strips where the Club equipment is operated. He shall be cognizant of all appropriate Federal Air Regulations and observe them if he is to continue Active membership in the Club.
Section 2: All property, including
aircraft and accessories, etc. procured for the Club, shall be for the joint
use of all members.
ARTICLE XV - AMENDMENTS
Section 1: These By-Laws may be altered or amended by a majority vote of a quorum at a regular or special membership meeting, provided that the proposed amendment(s) shall have been presented to the members of the Club for at least thirty (30) days prior to the meeting at which the proposed amendment(s) is to be considered. Such amendments or changes must be consistent with existing Club regulations, and will go into effect immediately unless otherwise specifically provided.
Section 2: Any amendment or change to
these By-Laws shall be attached hereto, and every member of the Club shall then
receive a copy of the same.
ARTICLE XVI - DISSOLUTION
Section 1: Dissolution of the Club shall
proceed in accordance with applicable State Law and other directives.
Upon dissolution of the Club, three members shall be designated as trustees who
shall liquidate the assets thereof, as soon as practicable, and pay all
existing debts and liabilities in proportion to the final available capital.
ARTICLE XVII - ADOPTION
Section 1: These By-laws will become
effective immediately upon adoption by the Board, ratification by the voting
membership, and signed at the space provided on each sheet, by the President
and Vice-President as acknowledgment of the ratification.
Revised Jan 2005